> For the complete documentation index, see [llms.txt](https://help.cerby.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://help.cerby.com/updates-and-releases/feature-highlights/explore-global-search.md).

# Find anything in your workspace with Global Search

Global Search is a unified search experience in Cerby that lets you find any item you have access to from a single search bar. Accounts, secrets, collections, teams, users, and Business Hubs all appear in one results list, ranked by relevance, with exact name and email matches appearing first.

Global Search spans your entire workspace. You no longer need to navigate to a specific section before searching. Filter chips and sort options let you refine results without leaving the page.

{% hint style="info" %}
**Who can use this feature?**

* Workspace **Owners**, **Super Admins**, **Admins**, **Users**, **Login-Only**, and **Guest Users**
* Results are scoped to the items you have access to as **Owner** or **Collaborator** either through direct grant or team membership. Workspace **Owners** and **Super Admins** can search for all items in the workspace when they turn on **All-Access Mode**.
* Supported using the Cerby web app, Cerby iOS app, and Cerby Android app
  {% endhint %}

## Key benefits

Global Search delivers the following benefits:

* **One search bar for everything:** Accounts, secrets, collections, teams, users, and Business Hubs all surface in a single results list, so you do not need to know where an item lives before searching for it.
* **Two-layer results:** Start a search to see quick inline results in the command center. Press ENTER to open the full results page with all matches, filters, and sort options.
* **Relevance-ranked results:** Cerby ranks results by relevance, with exact name and email matches appearing first so the most likely match is always at the top.
* **Flexible filtering:** Inline filter chips let you narrow results by item type, connected app, or last-used date without navigating away from the results page.
* **Deleted item recovery:** Admins and Managers can include soft-deleted records in results using the **Show deleted** toggle, making it possible to investigate deletions or retrieve record history.

## Key features

### Searchable item types

Global Search covers the following item types. Each result displays an entity badge so you can identify the type at a glance.

| Item type           | Searched fields                    |
| ------------------- | ---------------------------------- |
| **Accounts**        | Name, username, email, domain, URL |
| **Secrets**         | Name                               |
| **Collections**     | Name                               |
| **Teams**           | Name                               |
| **Users**           | Full name, email address           |
| **Business Hubs**   | Name                               |
| **Business Assets** | Name, Business ID                  |

### Filters

Filters help you narrow results after a search. Active filters appear as chips inside the search bar. Multiple filters stack using AND logic, so results must match every active filter. To remove a filter, click its chip or press **Backspace** in the search bar to remove the most recently added chip.

| Filter        | Description                                                                                                                  |
| ------------- | ---------------------------------------------------------------------------------------------------------------------------- |
| **Items**     | Filter by entity type: Accounts, Secrets, Collections, Teams, Users, or Business Hubs.                                       |
| **App**       | Filter by the app or provider associated with an item. Only providers present in the current result set appear in this list. |
| **Last Used** | Filter by last-used date: **Today**, **This Week**, **This Month**, or **More than 30 days**.                                |

{% hint style="info" %}
When multiple filter chips overflow the search bar, scroll buttons appear on either side so every chip remains reachable.
{% endhint %}

You can also control how many results appear per page. Scroll to the bottom of the results page and open the page size selector to choose **20**, **50**, or **100** items per page.

### Sorting

Use the **Sort by** selector on the results page to change how results are ordered:

* **Relevance** (default): Results are ranked by how closely they match your search term. Exact name and email matches appear first.
* **Alphabetical:** Results are ordered A to Z by name.
* **Last Used:** Results are ordered by the most recently accessed item first.

### Result ranking

Cerby ranks results by relevance. Exact matches on name or email address appear first. Partial matches and results with lower confidence appear further down the list. If your search term matches items across multiple types, all matching types appear in a single mixed list, ordered by match quality.

### Search by user

{% hint style="info" %}
**Who can use this?**

* Workspace **Admin** only
  {% endhint %}

As a workspace Admin, you can look up any user by full name or email address to see the items you share access to with that person. This is useful for access reviews without generating a manual report.

Results are scoped to your role-based access controls. You only see users and items that you both have permission to view. Items from the selected user's personal vault are excluded.

To search by user, type the user's full name or email address in the search bar. When Cerby identifies an exact match, the user appears as a suggestion in the dropdown. Select the user from the dropdown to load the shared-access results view.

{% hint style="info" %}
Typing a partial name or email (for example, "andr") returns account and secret results whose names match the term, not user results. To enter the shared-access view, you must select the user from the dropdown suggestion.
{% endhint %}

## Supported platforms

Global Search is available on the following platforms:

| Platform              | Availability     | Notes                                                                     |
| --------------------- | ---------------- | ------------------------------------------------------------------------- |
| **Cerby web app**     | Full feature set | All filters, search by user                                               |
| **Cerby iOS app**     | Unified search   | Accounts, secrets, and collections; type filter pills; instant navigation |
| **Cerby Android app** | Unified search   | Accounts, secrets, and collections; type filter pills; instant navigation |

## How to get started

To search for an item in the Cerby web app, complete the following steps:

1. Click the search bar at the top of the Cerby web app, or press **Cmd+K** (Mac) or **Ctrl+K** (Windows). The search command center is displayed.
2. Enter a search term. Results appear as you type.
3. Select a result to open it, or press **ENTER** to open the full results page. The **Search results** page is displayed with all matching items ranked by relevance.
4. (Optional) Click the **Items**, **App**, or **Last Used** filter chips to narrow results.

To search in the Cerby iOS app or Cerby Android app, complete the following steps:

1. Open the Cerby app.
2. Tap the **Search** tab at the bottom of the screen. The **Search** screen is displayed.
3. Enter a search term.
4. (Optional) Select a filter pill, such as **Accounts**, **Collections**, or **Secrets**, to narrow results by type.
5. Tap a result to open its detail screen.


---

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